University of Rochester - Clinical & Translational Science Institute
Rochester, New York
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Senior Administrative Manager
New York University
Application
Details
Posted: 17-Jul-25
Location: New York, New York
Type: Full-time
Internal Number: 275496562
Senior Administrative Manager
US-NY-New York
Job ID: 2025-14835 Type: Office of the SVP Finance and Budget/Chief Financial Officer (WS2704) # of Openings: 1 Category: General Office Administration New York University
Overview
Oversee and manage all operational functions and activities for the Office of the CFO. Provide leadership and direction for strategic planning initiatives, the office's budget and financial planning, project management, and program development. May represent the CFO at selected internal and external meetings with faculty, staff, students, alumni, senior university administrators, consultants, as well as government and community leaders. Manage and advise the CFO and office staff on day-to-day operations ensuring efficiency and effectiveness, and optimizing use of available resources. Monitor linkages with senior administrative officers to ensure responsiveness, as well as provide oversight for all ongoing projects supporting the teams agenda to ensure that all are effectively moving according to objectives and established milestones and measurement criteria. Develop, plan and administer special events that meet strategic goals; act as liaison between office and event constituents and vendors; develop and conceptualize themes, research requests, assess feasibility, and make recommendations to ensure the implementation of successful, targeted events; research vendors, options, pricing structures, etc.; ensure project expenses and quality of events are met; determine staffing, space, and equipment needs; and conduct post-event evaluations for the office, recommending future improvements. Support daily office operations and business activities for the office. Oversee the planning and implementation of special events and strategic pathways retreats, and activities and meetings of other high-level groups. Serve as primary point-of-contact for the team with internal and external constituents, resolve issues as appropriate, and provide strategic and tactical guidance and direction with respect to departmental activities.
Responsibilities
Required Education: Bachelor's Degree
Required Experience: 7+ years of relevant experience in academic or finance administration or an equivalent combination. Must include experience managing office operations, planning and implementing special events and activities, and collecting and analyzing data.
Required Skills, Knowledge and Abilities: Excellent organizational, communication, interpersonal, and analytical skills. Ability to communicate sensitive information verbally and in writing to individuals at all levels. Ability to take initiative and manage a variety of tasks and projects simultaneously. Ability to generate creative ideas and work independently. Ability to act in a professional and confidential manner with all levels of employees and outside groups and effectively respond to simultaneous requests and projects. Ability to manage budgets. Ability to develop, implement and interpret policies and procedures, operational and staff supervision. Excellent problem-solving skills. Excellent customer service skills. Highly creative with the ability to develop new ideas for events. Ability to prioritize and execute multiple tasks, meet deadlines and work in a rapidly changing environment requiring flexibility. Willingness to take responsibility and the capacity to function well with minimal oversight. Intelligence, flexibility, and creativity. Good judgment, tact, diplomacy, discretion, and ability to maintain confidence. Appropriate level proficiency with word processing and spreadsheet applications, (Microsoft Word, Excel, Powerpoint).
Qualifications
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $110,000.00 to USD $130,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
New York University (NYU) is one of the top private universities in the United States, and NYU Tandon School of Engineering traces its roots back to 1854, building on an illustrious past as Brooklyn Poly and the NYU Polytechnic School of Engineering. Our mission is to excel in research, teaching, and entrepreneurship and inspire and educate engineers for the 21st century — backed by an historic commitment of $1 billion to recruit new faculty, fuel groundbreaking basic and applied research in key areas, and expand the Downtown Brooklyn campus. NYU Tandon faculty are world renowned leaders in science and technology, with a strong commitment to research, innovation, and entrepreneurship that make a difference in the world. We lead and have ties to multidisciplinary centers in wireless technology, cybersecurity, urban informatics, data sciences, artificial intelligence, renewable energy, and health, among others. Our faculty and students are part of the high-tech start-up culture in New York City and in downtown Brooklyn, and we support three “future lab” business incubators that connect our students and faculty to today’s innovation economy. We are deeply committed to teaching and le...arning, and with NYU's unrivaled global network of campuses, we promote a truly global engineering education.
NYU Tandon is committed to substantially increase the proportion of our faculty from historically underrepresented groups in STEM and we encourage candidates from such groups to apply. We aspire to create a climate where diversity and inclusion are not only appreciated but considered an asset for creativity and innovation, and we seek faculty who have a real passion for a culturally diverse environment. We take pride in our high numbers of female students and students who are the first in their family to go to college. NYU belongs to the Higher Education Recruitment Consortium (HERC), which assists with dual-career searches, and our faculty are supported by a range of work-life balance programs provided by the NYU Office of Work Life