Details
Posted: 30-May-25
Location: Upton, NY,
Type: Full-time
Internal Number: JR101823
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program
The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $800 million annual budget.
The Business Services Directorate (BSD) has an opening for a Business Specialist / Advanced Business Specialist position within the Business Operations Office supporting the Energy and Photon Sciences (EPS) Directorate. This individual will report to the Business Operations Manager for the Energy and Photon Sciences Directorate.
Candidate will support a wide variety of financial and related functions for the Business Operations Office to the EPS Directorate, including, but not limited to: budget/financial reporting, financial analysis, and contract administration.
Essential Duties and Responsibilities:
Provide skilled business support to the EPS Directorate Business Operations Manager and Business Staff.
Provide contract administration duties for the EPS Directorate. This includes, but is not limited to, routing/processing web requisitions, invoice approval, accruals, reviewing commitments, processing contract extensions and closeouts, and ROMs and inspections.
Monitoring contractor progress in accordance with contract terms and schedule by interfacing with PPM.
Utilization of PeopleSoft query reports to maximize the usage of the interface capabilities between PeopleSoft databases and other management software products (e.g., Power BI).
Initiate, recommend, and implement internal systems, procedures, and/or guidelines.
Assist other EPS Directorate staff members as needed.
Required Knowledge, Skills, and Abilities:
Bachelor's degree in a related business field or equivalent experience generally based on the basis of 2:1 (experience: college) years plus four (4) years of relevant experience, which should include experience in dealing with the management of contracts.
In depth understanding of all principles and techniques related to contract administration.
Exercises a high degree of initiative and professional judgment.
Ability to resolve issues with minimal management guidance using precedents and applying applicable policies.
Excellent oral and written communication is essential.
Proficient in Microsoft Office Suite.
Intermediate proficiency in Excel and databases.
Must be able to work within a scientific facility under stringent timelines to meet the laboratory's needs; interaction with scientific/engineering staff along with EPS business operations team.
Candidate must be self-motivated, resourceful, and organized, taking ownership of all assigned work.
Familiarity with ERP systems and the ability to generate queries and reports.
Knowledge and experience in the use of Adobe Acrobat.
Familiarity with PeopleSoft Financials or similar applications.
Familiarity with MS SharePoint.
Experienced in gathering information.
Ability to establish positive working relationships at all levels.
Flexible team player who is able to interact with staff to accomplish objectives and resolve issues.
Ability to prioritize and effectively deal with deadlines.
Ability to identify and resolve problems within own area of responsibility.
Ability to identify organizational resources and seek assistance when needed.
Basic understanding of all principles in a business operation environment.
Preferred Knowledge, Skills, and Abilities:
Proficiency in PeopleSoft Financials.
Familiarity with Power Business Intelligence.
Familiarity with SharePoint.
Familiarity with Work Breakdown Structures and/or Earned Value Management Systems.
Knowledge of BNL practices, policies, and procedures.
Environmental, Health & Safety Requirements:
Compensation:
Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $80,300 - $120,400 / year. Salary offers will be commensurate with the final candidate's qualification, education, and experience and considered with the internal peer group.
Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory - view more information at www.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.
About Us
Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation's future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy's (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class. BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file
