Portland, Oregon
Portland, Oregon
Portland, Oregon
Columbus, Ohio
Seattle, Washington
Muskogee, Oklahoma
Posted: 05-Feb-25
Location: Boston, Massachusetts
Salary: $55,000.00-$65,000.00
Employment Type:
Organization Type:
Preferred Education:
About MassArt:
Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt), is the nation's first and only independent, free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.
MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.
Job Description:
Human Resources is looking for a skilled and reliable HR Assistant to manage our onboarding entry processes efficiently and accurately, provide assistance to people that come to HR with questions, and assist the CHRO with tasks. As a HR Assistant, you will be responsible for entering new hires, rehires, and adjustments to current employee records in our HRIS system in compliance with relevant laws and regulations. Your attention to detail and ability to work with sensitive information will be critical to ensure the accuracy and timeliness of payroll activities.
SUPERVISION RECEIVED: Human Resources Manager
Salary: The salary range for this position is: $55,000-$65,000 commensurate with experience.
Essential job duties:
- Assist visitors to the HR office with their questions or connect them with the employee that can help.
- Enter hires, rehires, and other employment changes into the HRIS system.
- Maintain accurate employment records by filing hard copy as well as electronic copies.
- Assist CHRO with scheduling meetings, and other projects as needed.
- Manage multiple complex tasks simultaneously and under pressure with a high degree of accuracy.
- Demonstrates the highest level of customer service skills when addressing employee questions, concerns, and successfully reconciles employee inquiries.
- Collaborates with the Payroll team to resolve payroll discrepancies or issues.
- Communicates and responds to inquiries from employees and other individuals relative to the status and process of onboarding new employee related information.
- Assist with various administrative projects as required.
- Performs other duties consistent with the scope and responsibilities of the position as assigned, as may be required, and as may be requested by the CHRO or their designee.
- Manage administrative invoices and payments.
- Provides support for events HR puts on for staff and faculty.
- Provide backup support for searches as needed.
- Recommends new approaches, policies, and procedures to continually improve efficiency of the department and services performed.
Requirements:
- Associates degree with one to three (1-3) years' experience preferably in an office setting and in a position responsible for payroll processes and entering employee transactions
- Demonstrated ability to prioritize tasks, handle and follow through on competing assignments, and meet deadlines.
- Must possess strong organizational, interpersonal, verbal, and written communication skills.
- Proficiency with Google Suite and/or Microsoft Office applications.
- Must have flexibility with changing work conditions and assignments.
- Must possess excellent critical thinking, analytical, and problem-solving skills.
- Proven experience and skills to quickly learn new systems and applications.
- Demonstrated commitment to equity, diversity, and inclusivity.
- High level of customer service skills
- Preferred Qualifications:
- Bilingual: ability to speak, write and read another language
- Prior human resources professional experience in higher education
- Proficiency with HR/CMS is highly preferred
Skills:
- Ability to exercise discretion and good judgment with confidential/sensitive material and information.
- Ability to collaborate in a team-based environment and interact effectively.
- Ability to function independently in a role that often requires multi-tasking of duties.
- Team player and a sense of humor is a must
Working Conditions:
The HR Assistant must be able to sit for long periods of time, perform computer work for long periods of time, use the telephone frequently, and be able to communicate with other agency personnel, vendors, and state agencies.
Additional Information:
Please note MassArt:
- Does not support employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
- Is not an E-Verify institution.
Selected candidates must be eligible to work in the US at the time of employment, complete all onboarding tasks including a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background review and provide proof of eligibility to work in the US by completing the Form 19, Immigration Reform and Control Act of 1986.
You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed. For a list of all acceptable documents please click here.
Comprehensive Benefits (does not apply to contractor/student positions):
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Please click here to view MassArt Benefits.
MassArt provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class.
MassArt complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the college operates. This policy applies to all terms and conditions of employment.
Application Instructions:
Resume and Cover Letter