Administrative Assistant II

Job #: 041545
Location Syracuse, NY
Pay Range: $20.19 Per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Administrative Assistant for Staff Processes will support Student Living with administrative processes for professional and student staff. This staff member will support professional staff search processes and onboarding, overseeing payroll for a large department of 55 professional staff and upwards of 300 student leaders/student staff, and administrative processes within Student Living.

Qualifications:


Job Specific Qualifications:


Responsibilities:

• Provides support for candidate interview, monitor and respond to candidates.
• Schedule virtual pre-screening interviews.
• Assist with candidate campus interviews.
• Serve as point person for candidate-develop itinerary, reserve rooms, schedule sessions.
• Coordinate candidate interview materials and evaluations.
• Once a candidate is hired, prepare the hiring checklist for each staff person' arrange for building access (ID Card Services), office access, assign code & program door; provide Parking Services information and ensure onboarding requirements have been completed.
• Prepare immigration paperwork.
• Maintain all personnel files. Maintain employee database.
• As staff depart, complete departing staff checklist, removing all accesses/connections previously provided, completing the employment period by using the University's Record Retention schedule.
• Balance each staff person's leave accrual monthly; collect and copy/maintain staff performance partnerships.
• Administer all hiring and onboarding paperwork within the department.
• Act as contact person for staff processing needs (i.e., proof of address letters, salary verification letters, etc.).
• Annually complete VISA packet for international staff as required.
• Complete PERs when requested.
• Responsible for all exempt and non-exempt payroll in Student Living.
• Serve as Department Administrator and monitor time entry and approvals for the department.
• Preparation of RAPs & PARs as required.
• Maintain time reports according to university guidelines & oversee temporary appointments (ie ACUHO-I interns).
• Balance Labor Distribution report monthly; track student workers FWS amounts .
• Work with Student Experience Budget Office to troubleshoot any payroll problems resulting in the loading of the budget annually.
• Monitor benefit hours and time away for professional staff.
• Triage Director for Residential Learning and Development email in box; manage and coordinate Director's calendars and meetings; provide administrative support to the Director; order business cards, name placards and name tags for Student Living staff; Create/maintain departmental rosters (staff, RA, birthday, emergency contact, etc.);administrator of departmental listservs (professional & RA); Add/remove staff from Waverly office access.
• Supports Director with the Performance Partnership process.
• Maintains files of SL staff processes and procedures to support in staff transition; train new staff as necessary in SL staff processes.
• Work with Materials Distribution office to arrange for records destruction annually.
• Order supplies for department staff. Perform other duties as requested.
• Administratively manage the RA selection process.
• Maintain database RA staff members; make moves/changes as needed.
• Prepare lists of selected candidates for other SU offices (Parking Services, ID Card Services, Office of Student Activities), as well as outside groups as requested.
• RA candidates vet list as required (grade & conduct checks).
• Once hired, verify 1-9, GPA, and demographics. Act as moderator for the RA listserv and maintain the listserv participants. Administratively manage the MDA selection process.
• Work with Student Employment for job postings and hiring processes.
• Maintain and update MDA Supervisor manual and Student Employee manuals.
• Provide training for MDA processes to MDA supervisors.
• Serve as support for desk supervisors.
• Actively participate and provide administrative support for the Student Leader, Professional Staff Selection and SL Learning and Development working teams.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107694

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.








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