Program Assistant for Goldring and Budget

Job #: 041499
Location Syracuse, NY
Pay Range: $20.70 - $23.16 per hour
Hours: Standard University business hours:

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)

The position requires work 2-3 Saturdays per semester and on-call on a rotating basis.
Job Type: Full-time

Job Description:
This role provides crucial support to three important areas of the Newhouse School: The Goldring Arts Journalism and Communications Program, the budget office and the school's off-campus programs. The role is responsible for administrative, travel-planning and budget coordination that are essential to each area's daily operations and overall success.

This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Qualifications:


Job Specific Qualifications:


Responsibilities:
BUDGET COORDINATION & SUPPORT

• Support reconciliation of credit cards and accounts for budget office, create, manage and update budget spreadsheets.
• Maintain department chair and guest speaker discretionary accounts/spreadsheets.
• Manage Goldring and off-campus programs' credit card reconciliations, reimbursements and travel expenses for all faculty, students and administration as needed.
• Coordinate W9 payments for guest speakers, panelists, guest editors, etc.
• Manage travel allowances for students and per diem for faculty.
• Track yearly expenses and expenditures for several programs, including the Goldring Program and radio station.
• Track Goldring faculty advisor contracts.

ADMINISTRATIVE TASKS

• Scan and digitally file monthly reports for budget office.
• Maintain Goldring director's calendars; schedule meetings and appointments.
• Collect and manage data/records for student internship programs.
• Support off-campus programs application review processes.
• Assist with management of budget office's branded item inventory/ordering.

TRAVEL & OFF CAMPUS EXPERIENCE COORDINATION

• Coordinate student experiences required by programs, such as international benchmark trips, NYC immersions, capstone programs, visits to opera houses and film festivals, and site visits to Newhouse's study away programs in NYC, LA and DC.
• Book train and plane fares for students, faculty, and administrators; coordinate vehicles. Communicate timelines and other important experience information to students.
• Answer questions and provide support to students as needed.
• Secure tickets to events and facilities; make reservations for students, faculty, and administrators at meeting spaces, hotels, and restaurants.
• Collaborate with visa office for international trips.
• Coordinate capstone housing and oversee student housing reservations.

EVENT PLANNING

• Assist with admissions, graduation, family weekend and alumni visits among others.
• Maintain annual event calendars.
• Coordinate with alumni and industry professionals for visits and panels.
• Plan and coordinate logistics relating to advisory board meetings.
• Collaborate with offices across campus for joint events.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107564

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.








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