Academic Operations Specialist

Job #: 041310
Location Syracuse, NY
Pay Range: $21.63 - $25.01 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)

Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Academic Operations Specialist manages courses and supports academic programs and operations in the unit and with/for other schools/colleges at the University. More specifically, the Academic Operations Specialist builds courses, coordinates student feedback, and provides logistical and administrative support to the Academic Affairs faculty and staff team.

Qualifications:


Job Specific Qualifications:


Responsibilities:
Course Management:

• Build all courses related to ONLUC campus designation, utilizing multiple university systems.
• Provide course building guidance to program administrators in academic departments across campus.
• Schedule rooms for designated courses on behalf of academic departments.
• Support course building and scheduling for Summer College for high school students and the English Language Institute.
• Process and track independent study proposals and permission requests for courses.

Program & Operations Support:

• Provide logistical, operational, and admin support to the Academic Affairs faculty and staff team.
• Coordinate student feedback survey setup for each 8-week session with the Office of Institutional Effective and Assessment
• Maintain repository of all completed course feedback surveys for each 8-week session.
• Track and confirm instructor sign off on course feedback surveys for each 8-week session.
• Coordinate Orange Success Early Semester Progress Report (ESPR) and Mid Semester Progress Report (MSPR) for each 8-week session with the Office of Retention and Student Success, Enroll. and the Student Experience.
• Maintain and update the Academic Affairs dashboard monthly for the College Updates Briefing report.
• Research new program opportunities for unit, as needed.
• Coordinate pre and post travel for Academic Affairs team.
• Coordinate pre and post travel for faculty, course instructors and developers, track expenses, and report quarterly.
• Coordinate and execute event planning for Academic Affairs and assist in wider College-level planning as needed.
• Process and reconcile monthly JPMC expenses for Academic Affairs team.
• Process and track grade dispute submissions for the College.
• Coordinate badging applications and minors program inquiries and declaration forms for the College.

Financial and Payroll Support:

• Complete financial processes, as backup support, with IDs, requisitions, and POs.
• Administer payroll, as backup support, for College of Professionals Studies units/departments.

Risk Management Compliance:

• Coordinate, track and verify, for each 8-week session, Spring/Summer/Fall terms, all aspects of the Youth Programs Risk Management Compliance, AKA Minors Training, for all AAF faculty and PTIs.

Other duties assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/106599

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.








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