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Posted: 16-Aug-24
Location: Charleston, South Carolina
Type: Full Time
Salary: $67,452 - $75,000
Internal Number: 2024133
Sciences Grants Administrator
Posting Details
| POSTING INFORMATION | |
| Internal Title | Sciences Grants Administrator |
| Position Type | Classified |
| Faculty / Non-Faculty / Administration | Non-Faculty |
| Pay Band | 7 |
| Level | 5 |
| Department | School of Natural and Environmental Sciences Admin |
| Job Purpose | The Sciences Grants Administrator (SGAdmin) provides pre- and post-award support to faculty of the School of Natural and Environmental Sciences; School of Engineering, Computing, and Mathematics; and the School of Health Sciences by working on matters related to the preparation, management and close-out of externally funded grants, in accordance with funding sponsor and Federal, state, and institutional regulations and procedures. |
| Minimum Requirements | Bachelor’s degree and two or more years of experience in a university grants office are required. Knowledge of federal agency regulations, policies and procedures, circulars, laws, and federal acquisition regulations applicable to sponsored programs. Knowledge of grant monitoring procedures. Working knowledge of 2 CFR 200, including subrecipient monitoring and management provisions. Ability to translate regulatory requirements into operational policies and procedures. Ability to review and assess complex grants. Mid- to sophisticated-level skills in Microsoft Office and business intelligence products such as Tableau, Cognos, or similar. Ability to maintain discretion for confidential information and appropriately handle critical information and sensitive situations. Candidates with an equivalent combination of experience and/or education are encouraged to apply. |
| Required Knowledge, Skills and Abilities | Ability to work independently without guidance on standard tasks and to collaborate as appropriate on more complex issues. Ability to handle multiple tasks or projects at one time meeting assigned deadlines. Knowledge and understanding of relevant policies and procedures that govern major federal and non-federal sponsors and ability to interpret those for relevant faculty and staff. Understanding of research administration roles and responsibilities for internal and external resources. Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, and project management skills. Proficiency with computer applications and programs associated with the position (e.g., Microsoft Office suite). Strong attention to detail and follow up skills. Strong customer service skills. |
| Additional Comments Regarding Position | |
| Special Instructions to Applicants | Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. *Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu. |
| Salary | *$67,452 - $75,000 |
| Posting Date | 08/16/2024 |
| Closing Date | 09/06/2024 |
| Benefits |
|
| Open Until Filled | No |
| Posting Number | 2024133 |
| EEO Statement | The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu. |
| Quicklink for Posting | |
Job Duties
| Job Duties | |
| Activity | Provide guidance to faculty and staff in the preparation and submission of proposals for external funding of research projects. Assist the PI in timely completion of pre-award budget templates in preparation for grant submission (requires familiarity with/understanding of different sponsor proposal requirements and sponsor submission portals, institutional requirements, and ability to communicate and interpret those). Coordinate with various offices on campus to ensure prompt completion of internal documentation at proposal stage, and then at the post award stage, ensure that sponsor documentation is provided to Grants Accounting staff for assignment of a Banner Finance Index. |
| Essential or Marginal | Essential |
| Percent of Time | 30 |
| Activity | Provide guidance to principal investigators and coordinate efforts to manage grant funding among the Office of Research and Grants Administration (ORGA), Accounting staff, Payroll, Procurement, HR, Academic Affairs, and other College personnel regarding critical grant management issues including award terms and conditions, and relevant College of Charleston policies. Monitor grant activity, manage internal approvals for budget revisions, and develop and submit notifications/requests as required by sponsors for changes in scope/PI, no-cost extensions, etc., to ORGA. Monitor compliance with grant/contract close out procedures and continually monitor sponsor, federal, or university policy changes and update resources post award. |
| Essential or Marginal | Essential |
| Percent of Time | 40 |
| Activity | Liaise with the Office of Research and Grants Administration to review and endorse grant-funded additional pay (e.g., grant summer pay). Review and endorse grant-funded travel authorizations. Process graduate student grant funding (in coordination with Graduate School staff). Coordinate with other CofC units (e.g., Controller’s Office, Procurement, Student Employment) as needed. |
| Essential or Marginal | Essential |
| Percent of Time | 20 |
| Activity | Coordinate with Office of Research and Grants Administration with regard to policies and procedures, institutional rates, and other information relevant for grants to ensure consistent messaging; disseminate information to and collect information from faculty in support of success with grants via social media, workshops, and other methods; collaborate on training/workshops/presentations and develop guidance for how to manage external funded research to assist PIs in submission and management of grants. |
| Essential or Marginal | Essential |
| Percent of Time | 10 |