Processing all trade accounts receivable cash receipts as well as miscellaneous cash receipts
Processing all accounts receivable adjustments
Processing all freight claims
Maintaining VIPc, Minibar and all fixed asset records
Reconciliating Fixed Asset Accounts and roll forwards
This position requires interaction with the bank, customer service and other members of the finance department plus outside auditors.
Essential Functions and Duties
Process all cash receipts from the lock box, ACH and wires. This includes downloading of bank files and uploading into SAP. This includes downloading of daily and monthly reports from the bank.
Post-process unapplied cash receipts. Apply receipts from SAP Lockbox into customer accounts.
Work with Financial Services to research missing or unidentified receipts. Obtain proper documentation from Financial Services and/or the bank.
Process non-trade AR receipts and make desktop deposits.
Process various accounts receivable adjustments (i.e. bad debt, bad debt recovery, interest income, nufactor allowances, etc.) as directed.
Support all internal and external financial and bank audit activities associated with cash receipts and ensure all data requested is reasonable and provided promptly.
Maintain Cash Applications Policies and Procedures.
Process all freight and insurance claims in a timely manner.
Maintain and reconcile the company’s fixed assets in SAP, including VIPc and MinibarRX cabinets. Includes the following monthly duties: Update customer and tax jurisdiction information; run and post depreciation for existing fixed assets; retain depreciation, addition and retirement reports; and perform settlements to and from CIP.
Create and maintain Internal Orders in SAP. This includes issuance of internal order numbers associated with projects or for statistical purposes.
Prepare and maintain the procedures for Internal Orders and Fixed Asset processes including settlements.
Act as back up for manual invoicing process.
Reconcile the AR clearing account for all divisions.
Continuously strive to improve processes, service quality to internal and external customers.
Adheres specifically to all company policies and procedures, Federal and State regulations and laws.
Display dedication to position responsibilities and achieve assigned goals and objectives.
Represent the Company in a professional manner and appearance at all times.
Understand and internalize the Company’s purpose; Display loyalty to the Company and its organizational values.
Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
Other duties as assigned.
Education, Knowledge, Skills and Experience
Some college or equivalent years of experience.
Minimum three (3) years ERP cash application experience required.
Experience with fixed asset is a plus.
Experience in treasury or accounts receivable a plus.
Experience in the healthcare industry a plus
Must have strong organizational skills
Must have a detail orientation and the proven ability to prioritize work
Must have effective verbal and written communication skills
Must have the ability to work with limited supervision and as part of a team
Sound decision-making abilities
Ability to perform heavy data entry.
Ability to prioritize work.
Basic computer skills.
Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. The employee occasionally lifts up to 20 lbs. and occasionally kneels and bends. Working condition include normal office setting.
Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions.
FFF Enterprises/ NuFactor is an equal opportunity employer to all and prohibits discrimination and harassment based on the following characteristics: race, color, caste, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran or military status, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or any state protected leaves), domestic violence victim status, political affiliation, reproductive health decision-making, and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
FFF Enterprises is the nations must trusted specialty distributor of plasma products, vaccines, biosimilars, and other specialty biopharmaceuticals and pharmaceuticals. Our partners include the largest and most influential GPO’s, servicing over 80% of United States hospitals and supplying the nations leading non-acute care sites. Our unprecedented programs unite manufacturers, GPO’s and hospital partners, resulting in cost-containment and more access to common and uncommon products. Nufactor is the specialty pharmacy subsidiary of FFF Enterprises. It is dedicated to the chronic illness community, providing specialty products, in home infusions, and individualize patient care on a daily basis. Some of the services include 24/7 on call pharmacists, 24/7 on call infusion experts, Nursing services, patient and physician educational programs, patient advocates, and administrative services.