Career and Education

Grant Officer

Ohlone College

Ideal Candidate Statement: The college is looking for a self-driven and self-directed individual with experience in grant management. The ideal candidate must be able to explore, research, and coordinate with various stakeholders to collaborate on grant administration to ensure data and consider the overall institutional culture. The candidate should demonstrate the ability to work across different levels of the organization and think outside the box to ensure successful and effective delivery of grant proposals. The position requires nimbleness and the ability to work under pressure to timely submit grants. The successful candidate must obtain a record of previous grants awarded.



Job Description Summary: Under the direction of the Vice President of Administrative and Technology Services, the Grant Officer is responsible for identifying federal and state funding sources and works in partnership with various departments to evaluate, prepare, and apply for grants. The Grant Officer will seek out and obtain external funding to support district projects, coordinate the development of proposals in conjunction with appropriate staff, and develop grant narratives, budgets, and packaging for submittal according to all grant criteria and deadlines in alignment with the District's mission, vision, strategic goals, and diversity, equity, inclusivity, and accessibility initiatives. The Grant Officer works with the campus community, as well as external partners, and helps identify connections between grant opportunities and priorities of departments and programs. Perform other duties as assigned.



Essential Duties:

1. Establishes, develops, reviews, and evaluates the effectiveness of identifying, applying, managing, and reporting grants.
2. Develops procedures and standard processes related to the various stages of grant management.
3. Coordinates and works with departments and divisions to identify requirements and goals of the grant, assists in writing grant proposals, and completes application forms following the requests for applications.
4. Disseminates information on funding opportunities on a regular basis to appropriate deans and directors and provide monthly summary reports to the supervisor on the status of various grants.
5. Conducts research to identify external funding sources including federal and state agencies, corporations, and foundations.
6. Assists in building coalitions and cooperative relationships with other colleges, community organizations, and private sector companies that enhance the competitiveness of federal grant applications.
7. Assists, coordinates, and/or presents various funding opportunities to the campus community.
8. Coordinates with various departments including but not limited to Fiscal Services, IT Services, Campus Development, Maintenance and Operations, Human Resources and Training, and the department lead in implementing the grant.
9. Prepares relevant documents to accept the grant for the Presidents Cabinet and the Board of Trustees.
10. Conducts research to help identify and prioritize the Districts grant needs.
11. Attend various conferences, trainings, and workshops to further enhance skills, build external connections and relationships, and enhance grant applications viability.
12. Demonstrates sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the Colleges students, faculty, staff, and community.
13. Effectively engages and supports historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
14. Performs related duties as assigned.

Knowledge, Skills, and Abilities: KNOWLEDGE OF:

1. Grant writing and management;
2. Federal and State regulations;
3. Education Code of California and Title 5;
4. Various office productivity tools and website management;
5. U.S. Department of Education, U.S. Department of Labor, National Science Foundation, and other federal agencies process for grant applications.

SKILLS TO:

1. Collaborate with deans, directors, faculty, and vice presidents to identify, prepare, apply, and implement grants;
2. Communicate with faculty, staff, and students in informing various groups on potential grant opportunities including the status;
3. Identify and align potential grant opportunities with the Districts mission, vision, and strategic goals;
4. Identify and align potential grant opportunities to further embrace and integrate diversity, equity, inclusivity, and accessibility in District programs, processes, and culture;
5. Prepare succinct presentation materials and deliver presentations in various forums.

ABILITY TO:

1. Ensure effective interactions that exhibit sensitivity and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, staff, faculty, and District visitors;
2. Effectively use technology tools in enhance the management of grants;
3. Effectively prioritize assignments and meet deadlines;
4. Ensure the accuracy of data that is entered into appropriate databases;
5. File and organize documents accurately and maintain appropriate records;
6. Communicate effectively, orally and in writing;
7. Develop and maintain effective working relationships.

Education and Experience: A bachelors degree from an accredited college (masters degree preferred);
AND
At least one year of experience in grant administration and management;
AND
Commitment to community college goals/objectives of being an equity-based and anti-racist institution, and providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests;
AND
Demonstrated sensitivity, knowledge and understanding of the diverse academic socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented and groups who may have experienced discrimination.



Preferred Qualifications:

Salary Range:
$105,141 - $134,192 (Range 223 Management Salary Schedule)

Posting Number:
M0017-14

Close Date:
2/12/2023

Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.



Benefits Statement:
Ohlone offers a competitive benefits package. Below is a list of some of our offerings:

1. Medical, dental, vision, life insurance, Employee Assistance Program (EAP) and Long Term Disability (LTD).
2. Membership in Public Employees Retirement System. Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA.
3. Contribution to O.A.S.D.I. (Social Security).
4. Paid vacation.
5. Paid sick leave.
6. Paid holidays and district-paid floating personal days.
7. Summer 4/10 schedule.
8. Longevity pay increase based on years of service.
9. IRS Section 125 Flexible Medical Spending Plan.
10. 457(b) Deferred Compensation Plan (employee contributes).
11. 403(b) Tax Shelter Annuity Plan (employee contributes).
12. Enrollment fee waiver program.

*Benefits will be prorated for positions less than 100%


Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal 'Immigration Reform & Control Act of 1986.'

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a center in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Center is located near Interstate 880 and emphasizes programs in health, environment, and technology.



EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.



Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis and proof of vaccination from COVID-19. In addition, you will be required to provide identification and employment eligibility as outlined in the federal 'Immigration Reform & Control Act of 1986.' Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.



To apply, visit: https://employment.ohlone.edu/postings/48773









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