Job Summary The Assistant Director, Athletics Internal Affairs assists in the planning, organization, and oversight of daily operations of the athletic internal affairs department.
Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.
At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.
We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.
Typical duties include but are not limited to:
Assists with the oversight of day to day operations within the Athletics Internal Affairs Office.
Oversee procurement and travel card acquisition, disposal and dollar limits for the Athletic Department.
Compile and distribute budget reporting to departmental staff members on a recurring basis.
Manage candidate travel, onboarding of new employees, and transitional housing.
Reconcile travel charges for NCAA Official Visits, athletic game guarantees, and internal athletic camps.
Oversee addition and modification of Athletic Department vendors/payees including companies, independent contractors and other universities.
Coordinates cash handling and check deposits for the Athletic Department.
Assists in the development and implementation of human resources / business policies, procedures and processes to ensure effective operations.
Assist with annual NCAA Financial Report, EADA and other audits.
Ensures all safety practices are followed.
Assists with special projects as assigned by the Associate Athletics Director of Internal Affairs.
Performs additional duties as assigned.
Additional Job Description
Bachelor's degree from an accredited institution in a related field.
Three years of full-time professional experience related to the position.
Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Experience operating a personal computer and proficient in Microsoft office (Word, Excel, and Outlook).
Experience working in a higher education athletic department.
Knowledge, Skills & Abilities:
Knowledge of inventory control principles and methods.
Knowledge of applicable safety requirements.
Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies.
Excellent interpersonal, oral and written communication skills.
Strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
Ability to interpret and apply laws, regulations, policies and procedures consistently.
Ability and willingness to assume new responsibilities.
Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
Demonstrated ability to develop collaborative relationships with both internal and external constituencies.
Ability to work successfully as both a member of a team and independently with minimal supervision.