This position coordinates clinical research studies for the clinical research program within the Division of Gastroenterology & Hepatology, in the Department of Medicine at the UW School of Medicine and Public Health.
The program provides research support for more than 20 providers and 9 fellows within the Division. The program has been involved in clinical research for 20+ years, and runs a wide range of clinical trials in areas including inflammatory bowel disease, irritable bowel syndrome, Celiac disease, Hepatitis C, Hepatitis B, Hepatorenal Syndrome and Hepatic Encephalopathy. The research office typically balances 20-30 studies at any given time, including both industry- and federally-sponsored research studies.
Under general direction of the Clinical Research Manager, and working as part of a team of coordinators, the position coordinates the complex administrative requirements of assigned studies and assists providers/investigators and other staff in conducting the studies according to protocols.
Some of the major areas of responsibility for this position include:
- Recruitment, screening and monitoring of study subjects - Coordination of regulatory activities and assistance with study budget development - Facilitation of research data processing - Acting as a research consultant to gastroenterology & hepatology providers regarding study operations
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
Coordinates clinical research studies, performing a variety of tasks and activities. Recruits, screens, selects, determines eligibility, and enrolls study participants and ensures subjects follow the research protocol. Develops study-related documents. Applies expertise, knowledge, and skills to a broad range of different types of clinical studies, navigates resources, and identifies issues needing escalation. Contributes to development of new team and unit processes, procedures, staff, and tools.
15% Schedules logistics, determines workflows, and secures resources for clinical research trials
20% Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
10% Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
5% Identifies work unit resources needs and manages supply and equipment inventory levels
15% Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
5% Performs quality checks
5% Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols
5% May assist with training of staff
15% Assists in IRB submission, completion of documents, forms needed to ensure expedient and accurate approval of trials and adherence to protocol. This may include financial and budgetary development.
5% Maintains data bases of study subjects for use in future trials
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Minimum $40,000 ANNUAL (12 months) Depending on Qualifications The minimum starting salary for the position is $40,000 but is negotiable based on experience and qualifications.
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
Effective January 1, 2020, the U.S. Department of Labor Fair Labor Standards Act (FLSA) was updated to require that positions earning less than $35,568 annually be considered non-exempt under FLSA provisions for overtime (see https://www.dol.gov/whd/overtime2019/). Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at January 1, 2020 ($35,568 annually), he/she will be an academic staff non-exempt employee, will be paid hourly, and will receive overtime compensation for any hours worked over 40 in a workweek.
Some local travel to clinics required. Must provide own transportation or a valid driver's license and eligibility for Car Fleet usage is necessary.
Occasional travel to national meetings is required to receive training along with a provider in the specific clinical protocol. Occasional evening and weekend hours are required for recruitment and consenting subjects or assisting subjects who are experiencing AEs.
Training in handling hazardous specimens will be provided if not already certified.
Incumbent will be expected to become well versed in the Good Clinical Practices (GCP) and UW regulations governing conduct of studies with human subjects in this institution and in the United States.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications relevant to the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At UW School of Medicine and Public Health, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
The Department of Medicine and the University of Wisconsin-Madison are committed to fostering diversity. We encourage applications from potential candidates of all race, class, gender, sexuality, ability, nationality, religion, and other group identities; and we encourage applications from candidates who can demonstrate a commitment to diversity, equity, and inclusion.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.