Coordinator of Expendable And Fixed Asset Procurement
Mohawk Valley Community College
Location: Utica, New York
Internal Number: req1230_1663603959
Coordinator of Expendable And Fixed Asset Procurement
Mohawk Valley Community College provides accessible, high-quality educational opportunities to meet the diverse needs of our students. We are the community's college, committed to student success through partnerships, transfer and career pathways, and personal enrichment.
The College is looking for exceptional colleagues to join the MVCC community. We are currently seeking a full-time Coordinator of Expendable And Fixed Asset Procurement in our Business Office. The Procurement Coordinator is responsible for directing the acquisition of goods and services through a centralized purchasing system for College operations and accounting for fixed assets.
Key responsibilities for this position include:
Serves as a senior, technical expert conducting procurements of selected complex products or services, which involves determining the appropriate procurement method;
Collects and analyzes information and develops bid specifications;
Initiates procurement action utilizing all available methods;
Tabulates and analyzes solicitation bids, determining low, responsive, and responsible bidders;
Recommends award of contract or placing purchase orders for goods and services within limit of signatory authority;
Assists with the inventory, location and depreciation records;
Provides supervision and training to staff;
Represents departments in communicating with vendors;
Acts as liaison between vendor, purchase requestor, Accounts Payable and Receiving Department to resolve purchasing problems within the College;
Initiates effective relationships with suppliers, actual and potential, regarding specifications, costs and inspections relating to the College's requirements;
Negotiates and/or determines contract terms and conditions for goods and services according to College standards and specifications;
Prepares bid invitations, evaluates and analyzes proposals in coordination with users and malces awards;
Determines applicability of state, municipal and educational contract prices as required;
Follows-up on vendor contracts and agreement requirements;
Maintains vendor database and tracks vendor performance;
Provides contract management including internal audits of contracts, identification of opportunities and/or problem areas;
Assists users in defining budgetary needs;
Tracks cost savings and cost avoidance;
Assists in special projects, as directed;
Performs other duties related to this job description and as assigned by the Controller.
Bachelor's degree in Business Administration, or an appropriate discipline, or an equivalent combination of education, training, and experience
Knowledge of procurement methods and procedures
Knowledge of specifications writing
Ability to utilize automated purchasing and accounting systems
Knowledge and skills in Microsoft Word and Excel
Excellent oral and written communication skills
Ability to establish and maintain effective working relationships with internal and external customers
Three (3) years public purchasing work experience such as federal, state, county or educational institutions
Working knowledge of public procurement practices and extensive knowledge of the laws, rules, regulations and policies governing public procurement
Special Instructions to Applicants: Official academic transcripts required upon hire.
Review Start Date: 10/3/2022
Mohawk Valley Community College is an Affirmative Action, Equal Opportunity Employer deeply committed to a community of excellence, equity, and diversity. MVCC maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and global worldview. We value the many similarities and differences among individuals and groups. We are committed to preparing students to understand, live among, appreciate, and work in a world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, different abilities, sexual orientations and gender identities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability.
Mohawk Valley Community College has more than 800 full-time and part-time employees at our campuses in Utica and Rome, NY. We are located in the Central New York region at the foothills of the Adirondack mountains between Syracuse and Albany, NY in Oneida County.Founded in 1946 as one of the first community colleges in New York State, MVCC is one of 64 campuses of the State University of New York.The College offers about 100 transfer and career technical programs, including liberal arts and sciences, healthcare, engineering technologies, trades, engineering science, business, human services and fine arts. A diverse institution with a global view, MVCC offers career, transfer, and transitional education, programs for personal and cultural enrichment, and supports community and economic development.Interested candidates will find competitive salaries and outstanding benefits along with an enriched, collaborative work environment that is based on excellence in teaching and student service, employee success with continued contributions, and commitment to our surrounding communities.Mohawk Valley Community College is committed to fostering a diverse community of outstanding faculty, sta...ff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. MVCC does not discriminate. MVCC is an affirmative action, equal opportunity employer. Women, minorities, veterans, and people with disabilities are encouraged to apply.Employees, students, applicants, or other members of the College community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.The College's policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Executive Director of Human Resources.