Administrative Assistant 2, Security Studies Program
Massachusetts Institute of Technology (MIT)
Location: Cambridge, Massachusetts
Internal Number: 21161
Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.
ADMINISTRATIVE ASSISTANT 2, Center for International Studies-Security Studies Program (SSP), to provide faculty and fellowship program support; update website and contact mailing lists; and assist with events, meetings, and seminars. Will support two to three faculty members; support the search and onboarding activities for pre- and postdoctoral fellows; interact with high-level visitors, including senior members of the military and government organizations; and perform complex and diverse clerical, administrative, and financial duties in support of faculty and research staff. Administrative duties will include preparing academic course materials using Canvas and learning modules; coordinating travel and processing travel expenses; booking meetings and classroom space; gathering information for reports; composing and editing internal correspondence and documents; maintaining files and databases; overseeing research spending on selected projects; reconciling accounts; and performing other duties as requested. Will work closely with the assistant director and director of the SSP Program.
REQUIRED: a high school diploma or its equivalent; at least three years' professional administrative/office experience; ability to coordinate several events and projects simultaneously; strong organizational, project management, analytical, problem-solving, and written and verbal communication skills; meticulous attention to detail; technical proficiency with MS Office/Outlook and willingness to learn new programs and software as needed; ability to learn and master financial systems; and the ability to work both independently and as part of a team. Seek a self-motivated individual who exhibits excellent customer service and interpersonal skills, especially when working with visitors. PREFERRED: a bachelor's degree and experience with MIT accounting. Job #21161-5
Pay grade 5 - starting salary commensurate with experience, between $21.72 and $29.46 per hour. Some evening work will be required.
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature