Details
Posted: 05-May-22
Location: Cranford, New Jersey
Salary: Open
Union County College is a public comprehensive community college providing quality, affordable, accessible educational programs that serve the greater Union County region. It is the oldest of New Jerseys 19 Associate Degree Colleges, serving both career-minded and transfer-oriented students since 1933. The College enrolls almost 30,000 credit, non-credit and continuing education students and is accredited by the Middle States Commission on Higher Education. Many programs lead to the Associate in Arts, Science and Applied Science degrees.
Campus: Cranford
General Description:
The Registrar is the guardian of the academic records and as such is responsible for the overall administration of the Registrar's Office. This includes planning and budgeting as well as implementation and evaluation of the policies and procedures for the Office of the Registrar and college-wide policies and procedures related to academic records.
Characteristics, Duties and Responsibilities:
· Oversees the Office of the Registrar, including hiring, supervision and evaluation of department staff and student workers.
· Plans, directs, and evaluates operations of the office including preparing and monitoring budget and developing long-range goals for the department.
· Manage and upgrade as needed the software that supports the academic records of the College. Acquire expertise in Coursedog and Colleague SIS, expanding functionality and integration with other systems.
· Advise administrators of new laws, and external regulations that may impact the College.
· Maintains student records and official academic records of the College, ensuring security and integrity of student records in accordance with FERPA as well as Federal and State regulations.
· Manage the College's international student regulations and staff who assists with cultural adjustment and academic culture; English language matters; financial issues; orienting to life in the U.S.; and navigating the campus and community.
· Guides the Designated School Official (DSO) and SEVIS management for the College's reporting and compliance with U.S. Department of Homeland Security (DHS) and U.S. Department of State (DOS) requirements.
· Directs and monitors the maintenance, confidentiality, and accuracy of all past, present, and future student records.
· Compile and report academic and other information to internal and external authorities. Including but not limited to compliance with statutory reporting requirements to federal and state governments (e.g., IPEDS, OSHE, SEVIS), accreditors, and voluntary associations.
· Undertake studies and analysis of institutional research data relevant to the College.
· Administers policies related to degree requirements and to the requirements and credit distribution of programs of study.
· Supervises degree audit and certifies completion of degree requirements.
· Oversees evaluation of transfer credit.
· Collaborates with the Division of Academic Affairs to develop the College calendar.
· Collaborates with the Division of Academic Affairs to implement class schedules.
· Supervise staff providing specialized customer service to members of the various branches of military service, veterans, and their dependents, including administration of certification of enrollment for students receiving MGIB, Post 9-11 Chapter 33, GI Bill payments, and vocational rehabilitation benefits in VA-ONCE
· Serves as liaison with Information Technology Services and identifies computer programming needs for student information system to include web-based registration, grading and other web based processes.
Perform other related duties as assigned.
Education Requirements:
Master's Degree.
Experience:
· Minimum two (2) years of management-level service in a registrar's office with a demonstrated record of excellent customer service to students, faculty, staff, and administration.
· Proven technical and analytical skills. Working knowledge of student information systems and scheduling software (Colleague and Coursedog experience preferred).
· Minimum two (2) years of management or supervisory experience.
Competencies and Skills Required:
· Minimum two (2) years of management-level service in a registrar's office with a demonstrated record of excellent customer service to students, faculty, staff, and administration.
· Proven technical and analytical skills. Working knowledge of student information systems and scheduling software (Colleague and Coursedog experience preferred).
· Minimum two (2) years of management or supervisory experience.
Physical Demands and Work Environment:
· This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
· Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
· No or very limited exposure to physical risk.
· Some travel required.
Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services.Union County College is an EEO/AAP Employer/Protected Veteran/DisabledDisclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Union County College offers a competitive compensation package and salaries that are commensurate with experience and qualifications. The following benefits are also provided: Medical benefits and pension plan offered through the State of NJ; Dental and vision benefits; Vacation days based on accrual system; Ten paid holidays and three floating holidays that are determined by the College; Tuition remission for employee, spouse, and eligible children for credit and non-credit courses; and Tuition reimbursement for approved degree programs at an accredited college or university.
