Executive Assistant to the CTO and Global Head of People, Dow Jones Indices
Location: New York, New York
Internal Number: 271436
TheRole: Executive Assistant to the CTO and Global Head of People of S&P Dow Jones Indices
The Location: New York, NY
The Team : At S&P Dow Jones Indices, our role can be described in one word: essential. We're the largest global resource for index-based concepts, data and research, and home to iconic financial market indicators, such as the S&P 500(r) and the Dow Jones Industrial Average(r). More assets are invested in products based upon our indices than any other index provider in the world; with over 1,000,000 indices, S&P Dow Jones Indices defines the way people measure and trade the markets. We provide essential intelligence that helps investors identify and capitalize on global opportunities.
What's in it for you:
The Executive Assistant will provide primary administrative support to the CTO of S&P Dow Jones Indices while also assisting the Global Head of People as needed. The role will operate in a hybrid setting, part-time in the office and part-time remote. The ideal candidate is equally effective working in a remote virtual environment as in an in-office environment. The candidate must also be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, enjoy a very fast paced and rapidly changing environment, be comfortable with global partners. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy.
This position requires frequent communication and coordination with S&P Global staff both in S&P Dow Jones Indices and across S&P Global. The global nature of this team may require work outside of the standard business hours.
Under the supervision of the CTO, assist the CTO of S&P Dow Jones Indices with daily duties to maximize his effectiveness. Being tech Savvy is a must.
Proactively manage the executives' calendars and incoming scheduling requests and identify conflicts.
Coordinate travel arrangements, logistics and trip agendas when business travel returns.
Complete monthly expense reports.
Perform accounts payable processing and manage vendor invoices and contracts.
Arrange facilities, AV and catering for meetings as needed when in-person meetings return. Will be required to do the same in a virtual environment.
Must have the skills and capabilities to run remote meetings on Microsoft Teams, Zoom, and other virtual platforms.
Respond to incoming calls and emails professionally and with enthusiasm.
Manage a contact list, prepare stakeholder spreadsheets.
Work closely with other administrative and executive assistants.
Other responsibilities as assigned.
What We're Looking For:
At least 5+ years of administrative experience preferably in a corporate setting
Strong experience in scheduling and managing a complex, demanding, and constantly changing executive schedules;
Excellent verbal and written communications;
Highly organized and detail oriented;
Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
Demonstrates judgement and discretion in all internal and external interactions
Manages confidential information with critical care
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint);
Committed to, and enthusiastic about, the mission and vision of S&P Global;
Able to work independently and take initiative;
An adaptable, flexible problem-solver;
Compensation/Benefits Information (US Applicants Only): S&P Global states that the anticipated base salary range for this position is $62.2k to $129.9k Base salary ranges may vary by geographic location. In addition to base compensation, this role is eligible for an annual incentive plan. This role is eligible to receive additional S&P Global benefits. For more information on the benefits we provide to our employees, visit https://www.spgbenefitessentials.com/newhires.
About Company Statement: S&P Global delivers essential intelligence that powers decision making. We provide the world's leading organizations with the right data, connected technologies and expertise they need to move ahead. As part of our team, you'll help solve complex challenges that equip businesses, governments and individuals with the knowledge to adapt to a changing economic landscape.
S&P Dow Jones Indices provides iconic and innovative index solutions, bringing transparency to global capital markets.
To all recruitment agencies : S&P Global does not accept unsolicited agency resumes. Please do not forward such resumes to any S&P Global employee, office location or website. S&P Global will not be responsible for any fees related to such resumes.
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person.