An independent nursery to 12 school located on Manhattan's Upper East Side. The school is committed to building a healthy, inclusive community that reflects the diversity of NYC. We value an interest in diversity and multi-cultural competence.
The School seeks a Facilities Manager to be responsible for the daily operation and coordination of the maintenance and cleaning of school facilities and grounds in order to provide clean, safe, efficient, environmentally healthy, and structurally sound facilities that offer students and staff the best possible atmosphere for meaningful instruction and learning. They will be active in and develop good public relations with the community, student body, administrative and instructional staff, department staff, professional organizations, and local industrial and commercial establishments.
The Facilities Manager will ensure that the facilities and equipment are well maintained, and that a preventive maintenance plan is in place. This includes maintenance of record logs for all equipment, accurate records for equipment and other systems. They will maintain annual fire reports, pesticide records, storage and archive inventories and organize all architectural drawings.
The Facilities Manager will manage the internal maintenance staff, external vendors, tradesman, and make recommendations as to changes needed to maintain the facilities. They shall have a thorough knowledge of the principles and practices of mechanical and civil engineering and thorough knowledge of modern methods and techniques as applied to construction and facilities maintenance and planning.
DUTIES & RESPONSIBILITIES
Oversee all aspects of campus facilities and operations;
Oversee the maintenance personnel, appropriately prioritizing and assigning routine and ad-hoc work requests;
Serve as a contact person for a wide variety of campus partners to understand and execute workflow related to event management;
Establish and maintain standards of housekeeping, maintenance and repairs, and snow removal, commensurate with the preservation of the property, safety, and the quality of campus life and functional use;
Establish and communicate daily, weekly, monthly, quarterly and annual schedules of facility maintenance and compliance;
Identify, forecast and budget preventive maintenance schedules, and capital improvement initiatives including, but not limited to mechanical system and equipment;
Manage the relationship and contracts with outsourced vendors who provide cleaning services and equipment maintenance;
Collaborate with the School Administrator to plan annual department budgets, regularly review expenditures, and forecast long-term capital improvements;
Coordinate annual capital projects;
Ensure compliance with all NYC DOB and FDNY regulations;
Ensure that all required filings related to the facilities with NYC or NYS governments are made on a timely basis and that all required inspections take place;
Secure Certificates of Fitness related to the building from the FDNY in a timely manner;
Be responsible for the safeguard of maintenance and safety logs for all systems and equipment;
Order and manage the supplies and tools related to maintenance and custodial services;
Carefully track and authorize contractor invoices, maintaining general ledger entries for all project components, and ensure projects remain on budget and on schedule;
Coordinate School’s energy management program & identify opportunities to reduce energy consumption and overall enhance ‘green’ initiatives;
Coordinate composting and proper garbage disposal schedules;
Provide traffic safety monitoring for arrival & dismissal;
Perform additional responsibilities or projects as needed or assigned.
The successful candidate will possess the following skills, abilities and qualifications:
Ability to write, analyze, and comprehend complex documents with excellent verbal and written communication;
Ability to handle multiple tasks simultaneously, working efficiently within time constraints and deadlines;
Solid knowledge of computer systems and software including word processing, spreadsheet and data management;
Analytical and problem-solving skills to interpret data and investigate solutions;
Experience in managing a diverse set of responsibilities across several departments;
Ability to work independently and as member of a team;
Exemplary customer service skills;
A high school diploma with a minimum of three years working in an educational setting.
The School is an equal opportunity employer. The School is committed to working earnestly to sustain a welcoming community that reflects the diverse range of cultures and nationalities in New York City. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, national and ethnic origin, religion, disability, age, military or veteran status, marital status, citizenship status, sex, sexual orientation, gender, gender identity or expression, transgender status, predisposing genetic characteristics, actual or perceived domestic violence victim status, unemployment status, or any other category protected by law. The School takes affirmative action in support of its policy to employ and advance all qualified candidates.