Administrative Assistant 2, Security Studies Program
Massachusetts Institute of Technology (MIT)
Location: Cambridge, Massachusetts
Internal Number: 20193
Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.
ADMINISTRATIVE ASSISTANT 2 , Center for International Studies-Security Studies Program (SSP) , to provide faculty and fellowship program support; update website and contact mailing lists; and assist with events, meetings, and seminars. Will support two to three faculty members; support the search and onboarding activities for pre- and postdoctoral fellows; interact with high-level visitors, including senior members of the military and government organizations; and perform complex and diverse clerical, administrative, and financial duties in support of faculty and research staff. Administrative duties will include preparing academic course materials using Canvas and learning modules; coordinating travel and processing travel expenses; booking meetings and classroom space; gathering information for reports; composing and editing internal correspondence and documents; maintaining files and databases; overseeing research spending on selected projects; reconciling accounts; and performing other duties as requested. Will work closely with the assistant director and director of the SSP Program.
Job Requirements REQUIRED : a high school diploma or its equivalent; at least three years' professional administrative/office experience; ability to coordinate several events and projects simultaneously; strong organizational, project management, analytical, problem-solving, critical thinking, and written and verbal communication skills; meticulous attention to detail; technical proficiency with MS Office/Outlook and willingness to learn new programs and software as needed; ability to learn and master financial systems; and the ability to work both independently and as part of a team. Seek a highly motivated individual who exhibits excellent customer service and interpersonal skills, especially when working with visitors. PREFERRED : a bachelor's degree and experience with MIT accounting. Job #20193-5
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