Senior Staff Specialist-Office of Graduate and Part-time Enrollment
Rochester Institute of Technology
Location: Rochester, New York
Internal Number: 2497920
Senior Staff Specialist-Office of Graduate and Part-time Enrollment 6020BR Enrollment Management Office of Graduate and Part-Time Enrollment Services
Detailed Job Description Serve as Office Manager and provide administrative support for Graduate and International Enrollment services staff.
Serves as primary direct support to Sr. AVP, including budget, phone, email, calendar, correspondence, reports, and meetings.
Provides administrative support and produces confidential letters, reports, documents, travel itineraries and expense forms, etc.
Management and reconciliation of budgets. This includes bill paying and account reconciliation, preparation of Invoice Payment Forms, Petty Cash vouchers, Deposit Forms, wire transfers,Travel Expense Reports and verifying proper documentation for procurement card purchases, monitoring use of procurement cards.
Oversees daily office processes and work areas: supplies and storage, PC's, fax, phones, copier, laptops, mobile devices, etc.
Oversees office electronic calendaring system.
Assists with management of fileshares, public folders and other electronic office wide process documentation, divisional and departmental reports
Assists with development and production of publications, including editing, coordinating production, delivery, and mailing for part-time, graduate, military & veterans, corporate and online marketing initiatives.
Provides administrative support for international outreach and global programs including international partnerships, sponsored students and contract agreements.
Provides support for global outreach initiatives including:
Attending meetings, taking minutes, providing follow up and coordination of information for various RIT constituents involved in global outreach programs and initiatives
Organizes visit itinerary, meetings, luncheons, etc for international visitors
Coordinates and resolves/balances billing statements related to international recruitment/travel, etc
Monitors progress of students enrolled through offsite and partnership programs
Provides back up communication and support for international students and sponsors
Assists with credential preparation and verification for graduate applications.
Prepares passport and visa documents necessary for international staff travel.
Documents processes and procedures for international programs
Tracks and monitors student applications, enrollment information and student progress for partnership programs, offsite programs, sponsored student programs and other special government and agency contracts
Provides support and coordinates preparation for international outreach travel
Department/College Description The Offices of Graduate and International Enrollment Services develops and implements marketing, recruitment, and admission strategies in support of international, graduate, adult, online, and part-time student enrollment goals. The team develops strategic plans, conducts recruitment outreach, provides information and advising, and is responsible for the admissions and enrollment procedures and goals.
Required Minimum Qualifications Candidate must be a self-starter who is able to perform above responsibilities based on broad general guidelines.
Position involves a broad range of responsibilities and limited supervision.
Experience in higher education, especially with international students and adult learners.
Strong technical skills and database, Microsoft Office suite experience.
Customer service orientation and the ability to work with students, faculty and staff from a variety of backgrounds.
Strong organizational skills and ability to systematize and document processes and procedures.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .