Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
This position is in the Sarcoma Center and will be responsible for supporting the clinical administrative needs of the department. The Sarcoma Center is comprised of 10 medical oncologists, 3 NPs, 4 nurse navigators and a team of 8 scheduling and administrative specialists. The team cares for over 2,000 patients a year.??
These positions provide a variety of administrative functions to staff, faculty member/s or department/s. Uses various office software to produce reports, spreadsheets, presentations or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy.
Responsible for light typing, basic document preparation, data entry, and may handle mass mailing projects.
Responsible for scheduling meetings for individuals supported, including conference room scheduling.
May be responsible for patient appointment scheduling/reconciliation.
Responsible for records collection for established patients including pathology, reports and imaging.
Tracks lab results for clinical review.??
Communicates with patients via myChart and over the phone.
Coordinates travel arrangements for individuals supported, as well as laboratory personnel, postdoctoral candidates and visiting speakers.??
May assist with the onboarding of new staff members. Where applicable, assists in obtaining keys, lockers, lab coats and notebooks.
Responsible for ordering of supplies and ensures equipment is maintained
Answers phones and directs calls to appropriate parties.
Responsible for general office duties such as copying, filing, faxing, sorting mail, greeting visitors and maintaining the cleanliness of office area.??
May be asked to cover for other administrative support staff during absences.
Perform duties related to other special projects as required.
Prepares general correspondence, letters of recommendations, creates Excel spreadsheets, revises existing PowerPoint presentations and maintains biosketches and CVs.
May be responsible for academic and hospital appointment processes, and the maintenance of licenses, credentialing and certifications.??
May be responsible for the recruitment support of candidates, and coordination performance review evaluations for staff and faculty.
Prepares monthly expense reports, performs Pcard reconciliations, processes requests for vendor payments and creates invoices.
May be asked to be a representative in committees, cross-department responsibilities and/or task forces.
May coordinate moves, meetings assignments, equipment upkeep and timekeeping oversight
May assist in the training of new administrative support staff within the group.
Takes initiative on creating original letters on behalf of individual/s supported for review/edit.
Understands the Institutes policies and procedures and teaches others through the modeling of their behavior.
Bachelor's degree required and/or a minimum of 5-8 years relevant experience working in a medical or scientific research setting or comparable technology-oriented business environment is preferred.
Critical thinking skills necessary, along with the ability to identify Institute resources within the Institute and take a proactive approach to problem solving.
Demonstrated ability to coordinate complex projects and other assignments.
Excellent written and oral communication skills.
Knowledgeable of computer applications including Microsoft Office, Microsoft Outlook, and Excel.??
Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts.
Must posses the ability to maintain confidentiality and pay attention to detail.
Excellent ability to organize, prioritize and follow-through.??
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
Internal Number: 2021-24270
About Dana-Farber Cancer Institute
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to under-served members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.