Division/Dept: Steinhardt/IHDSC – Global TIES for Children
Reports to: Marian Haji-Mohamed, Associate Director, Administration & Finance
Work Location: New York University, Washington Square
Work Schedule: Full-time
Salary (Pay Range): $60,000
Benefits Eligible: Yes
Start/End Date: April 1, 2020 – August 31, 2021
(Renewable contingent on satisfactory performance and availability of funding)
About Global TIES for Children
At New York University's Global TIES for Children we design, evaluate and advise on programs and policies to improve the lives of children and youth in the most vulnerable regions across the globe. Led by University Professors Larry Aber and Hiro Yoshikawa, we work with some of the world's leading non-governmental organizations (NGOs) and with governments in low-income (LI) and conflict-affected (CA) countries on developing and evaluating innovative approaches to promoting the health, education, and social development of children and their communities. Together with our key strategic partner organizations, our work leverages cutting-edge scientific methods and interdisciplinary collaboration to:
Generate actionable evidence to promote child and youth development by conducting and evaluating powerful strategies to transform relevant "social settings" (i.e., classrooms, schools, families, communities, etc.) that are key drivers of children's learning and well-being;
Communicate actionable evidence by engaging diverse stakeholders across sectors and regions and disseminating a rigorous evidence base to inform program and policy decisions for children and youth in LI and CA countries; and
Build human, administrative, and institutional capacity for a robust global science and practice through the provision of professional development and training activities.
The Operations Coordinator will work directly with the Associate Director, Administration & Finance to support the operational, administrative, logistical, and general office running needs of the Center.
Operations & Administration
Providing general oversight and support for management of Center spaces/facilities, including liaising relevant NYU departments for facilities management, technology, connectivity, and security
Maintaining and updating Center-wide systems, calendars, and mailboxes
Anticipating, procuring, and managing common office supplies and inventory
Finance & Logistics
Efficiently processing external payments to consultants/vendors and internal reimbursements/advances on centrally managed grants and provide guidance/support on project-specific grants as needed
Purchasing technology and office supplies and anticipating inventory needs.
Liaising with relevant NYU grants management departments to ensure all purchasing and shipping complies with applicable regulations.
Coordinating logistics for domestic and international meetings/workshops/conferences, including contributing to the event planning, designing and disseminating invitations, tracking RSVPs, communicating with invitees, arranging travel and/or liaising with travel agencies, reserving spaces, arranging catering, preparing event materials, and serving as event support on-site to mitigate any challenges that arise.
Arranging non-event related travel for staff as needed.
Supporting Center-wide recruitment by advertising job descriptions, scheduling applicant interviews, maintaining applicants' records and information and preparing/processing appointment paperwork.
Coordinating logistics for Center's internship program inclusive of recruitment, onboarding and off-boarding.
Supporting employee onboarding/off boarding activities, including registration in various NYU systems and preparation for new work space allocation and set-up.
Bachelor's degree in Business/Public Administration or a related field of study
2-3 years of relevant on-the-job experience
Impeccable organizational and time management skills and ability to work well independently
Excellent communication skills, written and spoken
Working knowledge of Microsoft Office Suite programs, particularly Excel
Basic familiarity with HTML
International administrative experience preferred, particularly in remotely coordinating event logistics and purchasing
High- level of professionalism, integrity and excellent work ethic
Fluency in English required
The position may begin as early as April 1, 2020. The position will be based in New York City at the Institute of Human Development and Social Change, New York University.
Applicants should submit the following documents via the Interfolio portal:
Statement of interest
Three professional references (full name, contact number and email address)
Applications will be accepted on a rolling basis until a suitable candidate is identified.
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NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.
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Internal Number: 74363
About New York University
Founded in 1831, New York University is now one of the largest private universities in the United States. Of the more than 3,000 colleges and universities in America, New York University is one of only 60 member institutions of the distinguished Association of American Universities.