Location: Wellesley, MA Category: Full-Time Staff Posted On: Wed Nov 6 2019 Job Description:
The ideal candidate will join a vibrant and inclusive educational community, and have a desire and ability to work with a diverse population.
The basic purpose of this work is to provide clerical support to the Mail Room, Shipping & Receiving and Copy Center areas of the College. This position will maintain files and records; answer telephones; prepare and mail outgoing correspondence or parcels; prepare correspondence, forms, files, and reports for processing, storage, or forwarding; answer inquiries; operate standard office machines and equipment; and perform related work as required.
Receives, sorts and distributes incoming mail, memoranda, packages, etc. to appropriate individuals;
Examines outgoing mail and packages for appearance, sealing envelopes and tying parcels when necessary; weighs outgoing mail and packages on scales; and determines correct postage based on weight and destination; and applies proper postage to such mail by hand or by using a postage meter.
Operates standard office machines and equipment such as photocopiers, other copying machines, file retrieval equipment, postage meters, package tracking tools, calculators, binders, collators, perforators, folders, shredders, and similar equipment;
Operate specialized office machines or equipment requiring training by the manufacturer prior to use;
Completes assignments in the Copy Center/Mail Room and Shipping/Receiving areas as directed;
Maintains records and logs of items received, issued and shipped including description of articles, type and other identifying information in accordance with established procedures;
Performs related duties such as loading and unloading items to and from trucks; maintaining general appearance of stockroom; weighing, materials and equipment to other locations using hand trucks;
Provides guidance and routine information to personnel in the policies and procedures for the Copy Center, Mail Room and Shipping & Receiving areas;
Locates and withdraws information from records by using electronic data display terminals, searching files, etc. in order to respond to inquiries or requests by supervisor;
Posts information to logs or records according to prescribed procedures;
Files material such as correspondence, reports, applications, claim record cards, etc. in accordance with a prescribed classification system;
Other duties as assigned.
This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office work, or (B) any equivalent combination of the required experience and the substitutions below.
I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.*
II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.*
III. A diploma for completion of a one-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum of one year of the required experience.*
IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized non-degree granting business or secretarial school above the high school level may be substituted for the required experience.*
*Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.
Qualifications Required at Hire:
Ability to understand and apply the laws, rules, policies and procedures governing assigned unit activities.
Ability to read, write, and comprehend the English language.
Ability to use proper grammar, punctuation and spelling.
Ability to follow written and oral instructions.
Ability to assemble items of information in accordance with established procedures.
Ability to work accurately with names, numbers, codes and/or symbols.
Ability to file material in accordance with standard filing procedures.
Ability to maintain accurate records.
Ability to communicate effectively in oral expression.
Ability to establish and maintain harmonious working relationships with others.
Ability to give written and oral instructions in a precise, understandable manner;
Ability to deal tactfully with others;
Skill in operating general office machines and equipment such as photocopiers, other copying machines, file retrieval equipment, postage meters, package tracking tools, calculators, binders, collators, perforates, folders, electric staplers, shredders, or similar equipment;
Ability to lift and carry heavy objects;
Knowledge of the types and uses of mail-processing and handling equipment;
Ability to determine the proper format and procedure for assembling items of information.
Knowledge of Federal laws, rules and regulations governing postal services;
Ability to explain the rules, policies and procedures governing activities in the Copy Center, Mail Room and Shipping & Receiving areas;
Excellent communications and interpersonal skills;
Proven ability to work as part of a team;
Experience using Microsoft Office Suite, including Word and Excel;
Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
Experience working in a diverse environment;
Demonstrated commitment to working with underserved students.
Salary Range: AFSCME Unit 1, Grade 11 Step 1: $37,074.44 annually. Appointments from outside the bargaining unit begin at Step 1 of the range.
Source of Funding: State Appropriation
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's for Affirmative Action and/or Title IX Coordinator (Lisa MacDonald, Director of Equity Compliance, firstname.lastname@example.org or (781) 239-3147), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Hiring is contingent upon a successful CORI clearance.
MassBay Community College fosters educational excellence and student success, prepares students for local and global citizenship, anticipates and responds to the needs of surrounding communities, and contributes to evolving regional economic development.