MIT Lincoln Laboratory is a designated Department of Defense (DoD) Federally Funded Research and Development Center (FFRDC). The Laboratory conducts research and development pertinent to national security on behalf of the military services, the Office of the Secretary of Defense, the intelligence community, and other government agencies.
The Contracting Services Department's (CSD) fundamental mission is to negotiate and administer the prime contract with the U.S. Air Force under which MIT Lincoln Laboratory is authorized to operate. Additionally, the Contracting Services Department solicits, negotiates, issues, administers, and closes out all purchase orders and subcontracts for the goods and services necessary to support the Laboratory's mission of advanced research. Procurements include commercial material, equipment and construction, as well as research and development and technical consulting support. CSD also manages several related functions such as shipping, receiving, the internal stockrooms, and warehouse.
The Contracting Services Department is seeking a Contracts Specialist to manage contract closeout activities and sub-recipient monitoring. The selected candidate will work closely with the Financial Services Department and Laboratory business managers to prioritize a list of purchase orders in need of closeout and follow a checklist of requirements to complete the closeout activities. The selected candidate will closeout firm fixed price commercial purchase orders in addition to major R&D cost reimbursement subcontracts.
Complete contract close out process as required by Laboratory policy and procedures and as directed by office supervisor.
Maintain 100% accountability of folder/documents throughout the close out process.
Contacting subcontractors to acquire written payment history patent reports government property inventory schedules releases, and final invoices.
Contacting manufacturers or contractors to acquire written delivery history through electronic or verbal means.
Determine if obligated funds match required payment or if there is an opportunity to de-obligate funds or a need to obligate additional funds with supervisor review.
Provide completed folder for close-out review by contract closeout supervisor.
Reduce the time it takes to close purchase orders by working closely with business managers and department administrators.
Prepare training documents for CSD website with step by step instructions to close the various types of purchase orders.
Prepare closeout documents for review and approval as required by Laboratory policy and procedures.
Complete spreadsheets and/or reports to track progress throughout the close-out process
Types of contracts to close include fixed price, cost reimbursable, labor and hours, and time and materials.
Assist in updating contract closeout policies and procedures.
Undergraduate degree or equivalent combination of work experience and education.
Four years’ experience in federal contracting (FAR/DFARS). Experience in cost reimbursement contract awards and administration is a plus.
Familiarity with FAR 42.7 quick closeout procedures is desired.
Ability to obtain and maintain government DoD clearance.
Proficiency with the use of Microsoft Office (Excel, Word, PowerPoint and Access).
Ability to exercise independent discretion and judgement and work with minimal supervision
Ability to work in team environment.
Previous cost reimbursement contracts experience, acute attention to detail and ability to multi-task.
Key attributes of the position include strong communication skills, both written and oral, to ensure successful interaction with vendors, DCAA auditors and MIT Lincoln Laboratory’s administrative contracting officer.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.