The AIDS Foundation of Chicago (AFC) mobilizes communities to create equity and justice for people living with and vulnerable to HIV and related chronic diseases. We envision a world in which people living with HIV and related chronic diseases will thrive, and new HIV infections will be rare. Our work focuses on improving health equity, preventing new cases of HIV, serving as a collaboration and knowledge center, and being a bold voice for change.
We are seeking for an individual to serve as our Project Specialist for Policy and Advocacy provides support to the Manager, Special Projects on all Policy and Advocacy project-related matters including but not limited to project management and coordination, project progress tracking and reporting. The Project Specialist is a member of the Policy and Advocacy team and largely supports the team by developing, implementing, and maintaining project management tools and processes.
Principal functions and responsibilities of this position include the following:
Project Management and Coordination
Develop and execute small to mid-size project plans;
Assist with the development and execution of larger/complex project plans;
Serve as point of contact on assigned projects;
Research and recommend upgrading of existing and/or new project management tools and processes;
Assist in troubleshooting potential and/or current project-related problems;
Develop project management tools and aids;
Provide project support to department team members;
Provide subject-matter expertise and assistance to direct supervisor, departmental Operations lead, department head, and department staff;
Respond to inquiries about projects;
Facilitate various project planning and review meetings for assigned projects;
Establish and maintain liaison, as required, with project team, stakeholders and across the organization;
Support departmental plans, goals, objectives, policies and procedures;
Share project management best practices and recommend tools, resources and/or processes.
Tracking and Reporting
Develop and maintain project tracking and reporting mechanisms and processes;
Provide project reporting based on stakeholder (i.e., direct supervisor, departmental Operations lead, department head, department staff, internal/external partners) needs and requests;
Assist direct supervisor with tracking assigned project budgets;
Develop and maintain relationship management tools.
Community Engagement and Mobilization
Support the implementation of community engagement plans;
Convene and facilitate community engagement meetings, as needed;
Research and recommend appropriate organizing tools for community engagement;
Coordinate resources (i.e., venues, speakers, volunteers, stakeholders) for community engagement events/meetings;
Gather and synthesize community input;
Build and manage stakeholder relationships;
Support the implementation of mobilization strategies.
Communication and Education
Deliver educational/training content and tools;
Assist with the development of educational/training content and tools;
Implement project-related communication and education plans;
Summarize project learnings.
Assist with the identification of current and emerging issue areas that align with the organization’s strategic plan;
Research and recommend tools and processes for departmental operations management and administrative ease.
Research project feasibility and support the development of project scope and proposals;
Participate in working groups, councils and committees;
Support the development and achievement of team goals and related strategic plan items;
Provide subject-matter guidance and mentorship to other department professionals.
Assist the Project Manager and department head on other project-related matters;
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk and others;
Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations;
Protect organization's value and manage risk by keeping information confidential;
Perform other duties as assigned.
Bachelor’s degree in Liberal Arts, Social Services, Public Health, Business or related field AND 1 or more years of related work experience
OR 3 or more years of related work experience
PLUS 1 year of experience working with Basic Excel
1 or more years’ experience developing or implementing Project Management tools
Knowledge, Skills, and Abilities
Exceptionally strong written and verbal communication skills, coupled with presentation skills.
Strong attention to detail and the ability to manage multiple projects, establish workload priorities, and meet deadlines.
Solid interpersonal skills along with the ability and willingness to respect and value the differences and perceptions of different groups/individuals.
Solid planning and organizing skills to ensure work objectives are accomplished efficiently.
To Apply, Please click on the link below to submit resume and cover letter.
Decisions and criteria governing the employment relationship with all employees at AIDS Foundation of Chicago are made in a non-discriminatory manner, without regard to race, ethnicity, creed, religion, color, sex, sexual orientation, gender identity or expression, age, national origin, citizenship status, military service and/or marital status, order of protection status, handicap, disability (including HIV/AIDS status), or any other factor determined to be unlawful by federal, state, or local statutes.
About AIDS Foundation of Chicago
AFC mobilizes communities to create equity and justice for people living with and vulnerable to HIV and related chronic diseases.
People living with HIV and related chronic diseases will thrive, and new HIV infections will be rare.
To realize our mission to mobilize communities to create equity and justice for people living with and vulnerable to HIV and related chronic diseases, we will:
Improve health equity.
We will increase access to high-quality, comprehensive prevention, care and housing services free from stigma.
Prevent new cases of HIV.
We will reduce new HIV infections through innovative approaches to prevention, care, housing and education with a focus on most-impacted populations.
Serve as a collaboration and knowledge center.
We will be a thought leader and resource center to create and share best practices, innovations and models.
Be a bold voice for change.
We will be a leading voice to mobilize advocates and people living with HIV and related chronic diseases to transform systems, policies, and resources.
Commitment to Priority Populations
Anyone can become infected w...ith HIV, but HIV and related chronic diseases disproportionately impact certain populations in distinct geographic areas. We can have the greatest impact on the HIV epidemic by focusing our efforts on those most-impacted by HIV, based on epidemiological data and unmet need:
• Young Black gay and bisexual men
• Transgender women of color
• Black women living in high-incidence areas
• Latino gay and bisexual men
Factors that drive the HIV epidemic and health inequities that we will address include:
• Sex work
• Drug use
• Lack of access to health care
• Immigration status
AFC will also work to meet the evolving needs of older adults with HIV and long-term survivors.
Commitment to Organizational Excellence
To strengthen AFC as an organization, we will move to a talent management framework, develop staff and Board leadership, implement long-range business planning with a focus on diversity and inclusion, and ident