NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
We have an exciting opportunity to join our team as a Grants Specialist.
The Grant Specialist reports to the Program Manager to provide Center for Healthful Behavior Change (CHBC) faculty pre- and post-award grant support. The Grant Specialist is responsible for working with the faculty to process and review grant applications, as well as tracking and reporting on active, pending, and planned grant applications. This position entails general research administration duties.
Identify external sources of research support for CHBC faculty.
Facilitate faculty and research staff interactions with SPA and various funding agencies, foundations, and philanthropies. Liaise with NYUSOM central offices and departmental personnel as needed.
Respond to faculty requests for general information regarding Center, Department, and NYUSOM grant submission process.
Responsible for maintaining faculty biosketches and Other Support document according to NIH guidelines.
Responsible for tracking and reporting on active, pending, and planned grant applications.
Maintains awareness of changes to NIH guidelines and federal regulations; has thorough understanding of institutional research administration policies. Implement and interpret policies and proceeds to CHBC faculty and research staff.
Works closely with PI to submit non-competing continuations, interim, progress reports, and final reports/invocation statements. Complete necessary entries into Research Navigator.
Handles communication with sponsors regarding prior approval requests, no-cost extension requests, carryover requests, and respond to sponsor request for JIT information.
Responsible for working in concert with Program Manager to manage post-award fiscal and administrative tasks. Assist in financial monitoring of CHBCs grant portfolio, complete project closeout steps, process and track subcontractor invoices. Ensure new award and continuation budgets are authorized with set timeline.
Responsible for coordination of pre-award grant submission for CHBC. Complete all non-scientific portions of grant applications for Principal Investigators (PIs). Gather required documents from collaborators and subcontractor organizations as needed. Enter proposal into Research Navigator. Complete any internal documents required for grant submissions (e.g. A&C justification forms). Assess situations and provide solutions to mitigate problems during grant submission process. Work with the PIs, Department of Population Health, and Sponsored Programs Administration (SPA) to make corrects as needed and ensure the grant is submitted by the funder due date.
To qualify you must have a Bachelor's Degree in Business, Health Administration, or a related discipline, and a minimum of three to five years relevant combination of education and experience
Experience working in a team-oriented environment with ability to take initiative and work independently
Proven ability to meet deadlines and produce high quality products
Proven ability to implement office policies and procedures
Related experience in an academic research administration environment
Thorough knowledge of pre- and post-award grant administration
Understands federal, state, and local policies governing sponsored project research
Basic knowledge of accounting, budgeting, and finance
Excellent verbal and written communication skills, ability to support and work with a diverse group of faculty and staff
Expertise in Microsoft Office software
Strength in database applications
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.