Description This position is full-time, limited duration (3-years), and non-union.
This position will remain open until filled. For full consideration, please ensure your application materials are received by 5:00pm on March 16, 2018.
PURPOSE OF POSITION: Develops, manages, and performs administrative oversight of the College's contracts, agreements, and grants from multiple funding sources. Ensures compliance with all state, local, and federal laws; maintains accurate documentation and files. Oversees, administers, and manages the College's fixed and sensitive assets.
ESSENTIAL JOB FUNCTIONS: Reviews all contracts and agreements for compliance with requirements, regulations, and specifications; verifies, investigates, and ensures adherence to terms, conditions, and performance; and identifies potential problems/conflicts and provides solutions prior to execution. Makes determinations regarding contract cancellation, renewal, renegotiation, and/or re-solicitation. Develops and maintains recordkeeping and tracking system, including electronic filing/storage, for all contracts, agreements, IGA's, MOUs, etc. Updates and monitors databases to track contracts and agreements. Drafts contracts or agreements and/or contract amendments (including memoranda of understanding and intergovernmental agreements) in consultation with appropriate parties including legal counsel. Conducts research, as needed, in order to create initial versions of leases and other agreements. Consult as required with Chief Financial Officer, Dean of Business Services and legal counsel on contract review, negotiation and authoring. Compiles statistics and estimates to use in preparing reports. Researches previous contracts and agreements. Performs administrative tasks associated with the college's fix asset inventory management. Maintains monthly reconciliations, maintenance records, additions, and deletions. Coordinates end of year fixed asset inventory audit reporting, including scanning inventory and reconciling unaccounted inventory lists. Trains campus users regarding aspects of contracts and fixed asset processes. Maintain cooperative working relationship with College staff, other organizations, and the public.
AUXILIARY JOB FUNCTIONS: May provide assistance to other division and department personnel as workload and staffing levels dictate.
Qualifications The education and/or work experience sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the cover letter/resume will not substitute for the completed application.
MINIMUM/MANDATORY EDUCATION AND EXPERIENCE REQUIREMENTS: Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the duties as described. A typical way to obtain the knowledge, skills, and abilities would be: a Bachelor's degree, including coursework in general business management, contract or business law, accounting, finance, and/or economics, and at least three years' related experience.
KNOWLEDGE: Knowledge of contracting techniques and procedures; English, business grammar, and spelling; knowledge of basic accounting principles; computer skills including word processing and use of standard office equipment; knowledge of community colleges and general business operations; knowledge of administrative and general office practices and procedures, recordkeeping, word processing, and spreadsheet applications software, and use of standard office equipment.
SKILLS: Strong skills in drafting new agreements and contracts; organizational skills and attention to detail; customer service skills; skilled in communicating policies, procedures, and complex legal code to management groups, staff members, and vendors; skill in the use of personal computers, database management, and other Microsoft applications including Word and Excel; excellent verbal and written communication skills; interpersonal skills.
ABILITIES: Ability to communicate effectively, both orally and in writing using proper grammar and spelling in the English language. Ability to use creative planning, logic, and policies/procedures in the course of daily activities. Ability to establish and maintain effective working relationships with faculty and staff. Ability to maintain a high degree of discretion when dealing with sensitive/confidential information. Ability to manage time effectively to meet assigned deadlines. Ability to use word processing, database, and spreadsheet applications. Ability to prioritize, work independently, and exercise independent and professional judgment.
SPECIAL REQUIREMENTS/LICENSES: Valid Driver License accepted in the state of Oregon.
DESIRABLE REQUIREMENTS: Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or Oregon Procurement Advanced Certification (OPAC). Project Management Certification (PMP).
Other Job Elements The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
PHYSICAL DEMANDS OF POSITION: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., and may occasionally require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required more than 50% of the work period while operating equipment such as computer keyboard, telephones, calculator, and standard office equipment.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING CONDITIONS: Typical office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. Occasionally visits various campus locations.
SUPERVISORY RESPONSIBILITIES: Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel, and may assign work to student workers.
SUPERVISION RECEIVED: Works under the general supervision of Dean of Business Services.
Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs. It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws.
The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.
Persons having questions about equal opportunity and nondiscrimination should contact the dean of Human Resources for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Dean, Human Resources, Oregon City campus, 503-594-3300.
ADDITIONAL POSTING INSTRUCTIONS: To apply for this position, you must submit:
Completed online application Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position Current Resume Unofficial Transcripts Completed responses to the Supplemental Questions
Upon hire, candidate will be required to provide official transcripts for degrees earned, if applicable.
SUPPLEMENTAL INFORMATION: CCC only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.
For assistance with this, please email firstname.lastname@example.org. For technical assistance with your application, please call (855) 524-5627.
Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
REASONABLE ACCOMMODATION STATEMENT: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.
VETERAN'S PREFERENCE STATEMENT: Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension. Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/
Clackamas Community College is a values-driven organization serving over 35,000 students (over 8000 FTE). Recognized for its committed, supportive faculty and staff, CCC offers classes and services at three active campuses – the Oregon City campus, the Harmony Community Campus in North Clackamas, and the Wilsonville campus. Our district also includes extension sites located in the towns of Canby and Molalla, where CCC offers English as a Second Language, GED in Spanish, computer science and a variety of community education classes.